If you really think about it, time management is an oxymoron. No-one, (apart from maybe a Marvel super hero!), can actually physically manage or ‘control’ time. However, what you CAN do is manage and control the activities or tasks you choose to do within the time available. We all have the same amount of time available to us each day. And that time is valuable. Once it has passed, it is gone forever. So spend it wisely!
Not surprisingly, effective task and time management is considered to be one of the primary “soft skills” valued in the workplace, and key to a successful work life balance, particularly within the context of remote working.
Many people say they don’t have time for time management. But if you aren’t managing time then who is? Typically – other people! Others ‘steal’ your time and force you to focus on their priorities and not your own. Take back the control and you will BE in control. Just 10-15 minutes a day is all it takes.
Once you have experienced the ‘pleasure’ of meeting deadlines, being punctual, arriving organised you may not want to feel the ‘pain’ of poor SELF management again. However, as they say ‘old habits die hard’ – it will take commitment and effort to become an organised person – but the benefits are many.
Benefits of Efficient Time Management
Managing your time can directly reduce your stress level. Fewer surprises. Fewer tight deadlines. Less rushing from task-to-task and, at the moment, virtual meeting -to-virtual meeting.
Get More Done
Of course, being productive is one of the main goals of time management. When you are aware of what you need to do, you are able to better manage your workload. You will be able to get more (of the right tasks) done in less time.
Being organised results in less rework and mistakes. Forgotten items, details, and instructions lead to extra work. How often do you have to do a task more than once? Or make an extra trip because you forget something?
Less Personal Friction and Problems
How often do you create your own problems? Whether it is a forgotten appointment or missed deadline, not managing your time results in increased personal friction. Avoid creating your own problems by planning and preparing for your day.
More Free Time
We can’t create more time, but you can make better use of it by managing your time. Even simple actions like shifting your commute or getting your work done early can produce more leisure time in your life.
Less Wasted Time
When you know what you need to do, you waste less time in idle activities. Instead of wondering what you should be doing next, you can already be a step ahead of your work.
A common misconception is that time management takes extra effort. To the contrary, proper time management makes your life easier. Things take less effort, whether it is preparing for a team meeting or finishing up that project. However, it will take an investment of time initially to support a change of habit. But like all habits, once you are reaping the benefits it will become second nature.
More Time where it Matters
Managing your time is allotting your time where it has the most impact. Time management allows you to spend your time on the things that matter most to you as a manager, e.g. time spent with your team such as coaching and development.
Always remember – Fail to prepare, prepare to fail.